Job Description

Dependable Staffing Agency

Administrative Assistant - Temp to hire

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. We want someone who is a go getter, self-starter, who can work with a team and help maintain a positive work environment. Someone who is willing to go the extra mile to learn and grow with Dependable Staffing Agency.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Assist contacts between executives and customers or personnel
• Assist in planning appointments٫ events٫ and travels
• Prepare regular reports and update internal databases
• Organize phone calls and emails
• Coordinate senior managers' calendars on a daily basis
• Liaison and Reporting
• Working with the team
• Preparing meeting
• Liaison of the employee and the COE
• React promptly to all customer and staff requests
• Organize internal communication٫ including such activities as information distribution and presentations scheduling
• Develop suggestions to optimize office management and to solve problems
• Review company's policies and develop recommendations on how to improve them
• Become familiar with the orientation process for all staff
• Responsible for producing accurate and timely transcripts in a range of formats.

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Prepare transcript of a meeting, encapsulating discussions, decisions, task assignments, and deadlines.

If you believe you are the right candidate for this position, upload your resume here or email our recruiter at ramsey@dependablestaffingagency.com info@dependablestaffingagency.com or call us at 253-252-3957

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