Job Description

The Legal Billing and Collections Specialist will work closely with attorneys, clients, and internal teams to manage the billing process, implement client billing guidelines, and support collections efforts. This position is ideal for a self-starter with excellent attention to detail, strong communication skills, and the ability to work efficiently in a deadline-driven legal environment.

RESPONSIBILITIES

• Generate and review monthly pre-bills; verify billing rates prior to distribution.
• Edit, finalize, and submit client invoices via mail, scan, or e-billing platforms.
• Prepare and track write-off requests as needed.
• Provide expense documentation to accompany invoices.
• Process revised invoices at the request of attorneys or clients.
• Interpret billing guidelines from client contracts and implement them in Excel tracking sheets.
• Update client budgets and billing parameters in the firm’s billing system.
• Adjust time entries based on attorney or client feedback.
• Calculate and apply annual rate increases for assigned clients.
• Respond promptly to billing and payment inquiries from attorneys and clients.
• Prepare daily deposits and post cash receipts, including electronic filing of backup documents.
• Assist team members with their assigned billing lists Track and manage accounts receivable to meet collection targets.
• Coordinate with attorneys and communicate directly with clients regarding outstanding invoices.
• Maintain accurate electronic records and documentation using iManage and billing systems.
• Manage multiple billing and collections projects with minimal supervision.
• Provide support to the finance team and perform additional tasks as assigned.
• Work overtime when necessary to meet deadlines.

QUALIFICATIONS:

• Minimum of 3 years of experience as a Legal Billing Specialist, with hands-on experience using billing software.
• Strong proficiency with Microsoft Office Suite, especially Excel.
• High level of integrity and the ability to maintain confidentiality.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Prior collections experience is a plus.
• Interpersonal skills to communicate effectively and professionally with attorneys, staff, and clients

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